A telephony conversation is all about communicating in the right
way, as it is different from a face-to-face conversation, which makes
understanding the other person pretty easy for you.
Observing telephone manners
is important especially if it is an official call that you are making or
receiving. Being able to speak on the phone with good manners and poise is just
as important as communicating face-to-face.
STEPS TO BETTER PHONE MANNERS:
1. Always introduce yourself - When you call someone, a friend, family or stranger, speak clearly in a modulated voice and introduce yourself. Smile before taking the call, this allows you to be more amicable.
1. Always introduce yourself - When you call someone, a friend, family or stranger, speak clearly in a modulated voice and introduce yourself. Smile before taking the call, this allows you to be more amicable.
2. Be well-mannered - It would be a better
world if we all treated each other the way we wish to be treated. When you are
on the telephone with someone, you should treat the caller with the same
dignity and respect we expect from them.
3. Proper Tone of Voice - Tone of voice is
the non-verbal component of your telephone personality. Do not sound anxious,
aggressive or pushy. While in public, yelling, rude language and profanity may
be inappropriate and offensive to those within earshot.
4. Beware of your language - Your use of
language can make or break a call. There are certain words and phrases that can
quickly turn off a caller. Things like "I don’t know," “We can’t do
that". On the other hand, there are words and phrases that are music to a
caller's ears such as "Let me see what I can do for you" or “I'm not
sure, but let me check and see." Show a caller that you care about them
and at least, you are trying to help.
5. Develop listening skills - Many people
have a tendency to talk incessantly on the phone, while not giving the other person
a chance to speak. Do realize that it is important to listen to the other side
as well.
6. Do not hold inappropriate conversations
in public - Use appropriate volume when speaking on the phone, everyone around
you does not need to hear your conversation, do not put your phone on speaker
your conversations should be discrete.
7. Do not use loud ring tones - Avoid
excessively loud or annoying ring-tones, they can be very disruptive or
aggravating to those around you.
8. Call at appropriate time - Consider
your call timing whether it is your friend, acquaintance, business partner or
workplace colleague, you should consider the time of calling a person. Unless
it’s very urgent, do not disturb a person when he/she is busy or during the
peak working hours.
8. Do not put a caller on hold for a long
time - If you have put a caller on hold for a long time, be sure to check back
within few minutes, as to whether he/she would like to continue to be on hold
or not.
9. Give your full attention - Do not make
calls while driving, shopping, banking or doing something else, it puts your
life and others in danger and causes distraction.
10. Know where to use your phone - If your
cell phone rings while you are talking or having a meal with someone, take the
call only if it is important and excuse yourself for the duration of the call.
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